These are the meeting minutes for Saturday 17th of May. We discuss the Gym equipment, JCR refurb, study spaces and a few other bits!

• Gym Updates (May, Sports)
• • Women's only hours
  • • Times have changed accordingly to reflect form feedback and usage - one session on a weekday (monday 6-8am) one in the weekend (saturday 1-3pm) 
  • Equipment replacement
  • • It's to be decided if equipment will be replaced with the same item or something new. Inconclusive - QR code to be put in the gym and things on the instragram form to help narrow this down
    • Leg Press and Lat Pull down strong contenders to be replaced given their age

• JCR refurbishments (Isabella, Pres)
• • Don’t want to change sofas (it would be a waste) but they will be spruced up!
  • Plants in the JCR(?) (Committee will water them)
  • Will get some old matric photos from Layfette to put in there (voted between matric and committee photos in favour of matriculation photos)
  • IKEA unit, tables and stalls are being installed 
  • • Laura (Disabilities): furniture should be spaced in an accessible way.
    • • All furniture will be movable to account for this
    • Progress flag on the wall could be a possibility (Declan, LGBTQ)
  • Wellbeing want to install board in butterfield  (Sophia and Chelsea, Gender Equalities) 
  • • Might need to take down the DDS play posters  to facilitate this
    • We need to keep the cow. 
    • Might replace chalkboards as not used
• H Staircase Lock: 
• • College says these are listed buildings, lots of hoops to jump through to get it to be installed
  • Cases need to be reported for action. If anyone in H has a problem, report to the porters. 
  • • Bryan (internet) other staircases, such as E staircase are listed but have lock
    • Sophia: it is security and privacy issue (student facilities are accessible: shower bathrooms kitchen)
    • George (Comms) to speak to H staircase member: if problems report to porters. Isabella will take this to General Purposes again to see if College will take action
• JCR officers asked to update their JCR website profiles (Isabella) 
• • Bryan confirms logins will be fixed for JCR members soon
• Careers Liaison Update (Isabella and Owen)
• • They had a meeting with careers officer, info to be sent across with students
  • Download Handshake! 
• Punt is back!! (Isabella)
• • Sophia (gender equalities): it's really tricky to get the paddock out of its storage spot, not much to do to fix this though
  • JCR (all students we hope) to choose the name via poll. Punty Mc Puntface and Virgo strong contenders
• Study Spaces (Isabella)
• • Moved the study space in Bene’t place as its bigger and it gives more room for supervision spaces
  • Requests for electrical sockets in the rose garden and outside Butterfield will be passed to college. This might be a challenge as it’s likely listed. 
• Officer updates (Isabella)
• • General purposes committee say no more home students storage
  • • Will still be offered to international students
    • Isabella will raise accommodation for students with unstable home lives
    • Less storage decision has been made on the basis that it means more rooms available for NPR 
  • Stella (Treasurer) has joined the investment body
  • Committee list with corresponding JCR members roles to be sent out (what meetings we are meant to be at and where) 
  • • Speak to IT to get agendas for meetings in person

• Trees (Isabella)
• • Trees deferred for a year (we won’t discuss it)

Committee member Updates

• Laura (Disabilities) - looking to get some schemes running to raise awareness of neurodivergence for supervisors
• May (Sports) - People should call porters if men are in women’s only space
• • Ingio (Greens) an open and closed flip sign may help to address this issue. Isabella will look at getting this installed
  • Isabella:  discussed the wording around the women’s only hours being under consideration. Goal is to ensure the hours are inclusive and finding the best way to do that. More to come
• Isabele and Leah (Bame officers) - looking to get speakers for Michaelmas term formal and plan on getting freshers engaged in BAME soc earlier
• Welfare (Jamal) 
• • Jacks on the paddock soon, date tbd
  • Movie night got pushed back due to admin errors
• Bryan (Internet) will do some work on websites to make large reimbursements more streamlined
• Angel (Access) - academic discussions to be led by fellows rather than students in future but will get ambassadors in. 
• • Downing tik tok - try to get it student controlled not professionally made
  • • Committee agrees it needs to highlight actual student life 
• Stella (treasurer) we pay for a punt, but do we get the money back for it?
• • Isabella will ask about this
• Declan (LGBTQ) - rainbow formal 18th June: last formal of the year! 
• • Potential Balloon arch?
• Mia (Frep): Marriage formal great success, planning for Freshers week
• • Handbook pretty much done
  • Pronoun badges for freps
  • SCR and MCR outdoor movie screenings for Freshers week, possibility
• Georgia and Jade (Ents) 
• • Garden Party tickets are available, people should buy tickets
  • • Cost related to running out of Ents budget
• Chesea and Sophia (Gender Equalities)
• • Someone set fire to a fan, people don’t know what to do in a fire. We need better fire training! 
  • • Posters in the kitchen please: training is not too memorable as its on matriculation day
  • Housekeeping to ensure period products in both JCR bathrooms
  • 1 period cup left if anyone wants it 
  • Speaker event for end of term
• George (Comms)
• • Will look to reduce clutter in inboxes at information management committee
  • Student raised concerns about tourism: college is adding extra signage to make it clearer, especially outside the library that there are people revising 
  • Students raised concern that when applying as an engineer they were told they’d get four years of accommodation, but later informed it is now only 3 years - can we do something about this?unknown node
  • • Isabella will raise this with college, the general purposes committee had decided on this a while ago but we will try. 
• Green (Joe and Inigo)
• • Work with MCR green officer
  • Green bins are disappearing 
  • • Every house was meant to have 3 bins, but they aren’t there 
    • Can we keep our waste separate (recycling and general)
    • Possibly look at installing cooling system in the gym
• AASMCO (Owen)
• • Sending out an email soon with details from career liaison meeting